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Common consent & affiliated partners

Benefits of a common electronic health record

One patient, one record

An electronic health record is a computerized version of your paper health record. It includes all the information needed to care for you, such as your medical history (allergies, medications, test results and other pertinent information), as well as your contact and insurance information. One of the great benefits of this system is that you can have one common electronic health record that can be securely accessed by health care professionals at the following affiliated partners Allina Health, District One Hospital, FirstLight Health System, Glencoe Regional Health Services, Grand Itasca Clinic & Hospital, Hutchinson Health, St. Croix Regional Medical Center, United Family Medicine and The Urgency Room.

Advantages of an electronic health record

Giving consent for a common electronic health record will help give you greater peace of mind that health care professionals have the information they need to provide you and your family with safe, quality care.
Timely access to your medical information. Authorized caregivers can securely view your complete medical history on the computer. Because of the sharing of information throughout the affiliate partners, there’s no need to repeat tests or services, which saves you time and money, and provides caregivers more information to provide you safer, more efficient care.
Immediate safety checks. As a safety enhancement, the new system automatically cross-checks any new prescriptions your caregiver is considering to ensure there are no negative interactions with your allergies and current medications. Giving consent for a common record makes it even safer as your provider will be able to view any prescriptions ordered by another affiliate partner to rule out potential interactions or other concerns.
Provide information once. If you are a new patient, you will have to provide your medical history (including allergies, medications and prior health conditions), insurance and contact information. You will then save time at future appointments by simply verifying your information is up-to-date.
Quicker access to test results. Having one electronic health record that is shared among health care professionals makes it easier to review a history of test results. This allows health care professionals to view a history of results to check for changes and is more efficient than duplicating tests you’ve already had.

What if I do not consent to have a common record?

If you do not consent to have a common electronic health record, your medical information will not be electronically available to any of the affiliate partners at Allina Health, District One Hospital, FirstLight Health System, Glencoe Regional Health Services, Grand Itasca Clinic & Hospital, Hutchinson Health, St. Croix Regional Medical Center, United Family Medicine and The Urgency Room. If you visit an affiliate for care, you will have a separate electronic health record and a separate MyChart account. Having separate health records may result in your health care provider having less information to make a decision about your care, and may increase the likelihood of duplicative tests and expenses.

Protecting your information

As always, the privacy of your medical information is strictly protected. Only medical providers and personnel involved in your care will access your health record. Strict security measures are in place to protect your information, including a system that monitors who has accessed your health record.

Your privacy and security responsibilities

When you sign up to use MyChart, you will be given an activation code. You will use that code to create a MyChart ID and password. This ID and password will allow you to view your medical information, submit comments that may become part of your medical record, and in some cases, communicate with your health care provider. It is important that you keep your access code, MyChart ID and password completely confidential and secure. You should change your password immediately if you believe that your security may have been compromised. In addition, you should change your password regularly to help keep your account secure. You can change your password online at any time by logging into MyChart and choosing the “Change Password” option. The privacy of your medical information is carefully protected by your health care providers.